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Educational Supervisor Training:

Educational Supervisors need to have training for their role.  Established supervisors should organise a three year training cycle, incorporating the various roles, this should be regularly reviewed in their appraisals.

Details of all the latest available training the Deanery is offering consultants can be found on the Deanery website.

This includes the following:

   ES & CS Training (for both new and experienced educational and clinical supervisors)

   ARCP Masterclasses

   Trainee in Difficulty workshops

   Advanced Educational Appraisal workshops

Bookings and queries should be sent to Ruth Crawley at Ruth.Crawley@oxforddeanery.nhs.uk

 

Supervising a Specialty Trainee (ST)

Most trainees are now Specialty Trainees, and they will have a Clinical Supervisor allocated locally in each section of their rotation by the College Tutor within the Trust, and an Educational Supervisor allocated by the School of Paediatrics for each section of training (either ST1-3, ST4-5 or ST6-8). The Clinical Supervisor and the Educational Supervisor are therefore likely to be two different people after the first year of training (as recommended in the Gold Guide) so you will generally not be working together for quite a lot of their rotation. The GMC document gives a full description of the roles of Educational Supervisors and Clinical Supervisors. This system relies on regular sharing of information about training progress from the Clinical to the Educational Supervisor. Some of this will be via the e-portfolio, and the following system should ensure that this occurs. In some instances, particularly if the trainee is having difficulties, and always before the ARCP, there will need to be communication direclty between Clinical and Educational Supervisors.

 

Clinical Supervisor: is responsible for overseeing the training, workplace-based assessments, appraisal and clinical performance of an individual trainee within the clinical placement. There is also some form filling.  You should meet with the trainee at least 3 times during each 6 month placement,.  You should know who the Educational Supervisor is for that trainee and make sure they get feedback about how the trainee is doing. This is really important.

 

Initial Meeting

   This initial meeting should be within the first 2 WEEKS of the post and the trainees have been asked to contact you to arrange it

   Make sure you review information from previous posts. Is the trainee making the appropriate progress or have problems been identified? (You should have been told by the College Tutor or Educational Supervisor if the trainee is having difficulties. The College Tutor may have further information so discuss with them)

   Identify developmental objectives and update the PDP (this is on the trainee's e-portfolio)

   Fill in an Initial Meeting form on the e-portfolio

Mid-Point Review

   Review progress

   Review workplace-based assessments - are they being done, and are enough being done by consultants (see assessment section)?

   If any problems identified, make sure the Educational Supervisor is aware

   Fill in the Mid-Point form on the e-portfolio

End of Post

   Review progress against training objectives. Don't forget about progress in Membership exam if applicable

   Review workplace-based assessments

   If any problems identified, make sure the Educational Supervisor is aware

   Fill in the End of Post form on the e-portfolio

ARCP responsibilities

   The clinical supervisor should complete the relevant supervisor trainers report.

 

Educational Supervisor: You are responsible for the personal / professional development and educational progress of an individual trainee through their training programme for a defined period of time. Their progression in training relies on your supervision.

The trainee will not always be working in your department so communication between trainee, Clinical Supervisor and yourself is extremely important. Make sure you know who the Clinical Supervisor is at any one time. This person will also be on the trainee's e-portfolio and it is possbile to e-mail them through the e-portfolio.

 

It would be helpful for you to meet with the trainee roughly every 4 months unless there are problems. This should be 2-3 months into their post, and then again prior to their ARCP which will usually be in June or July with perhaps a meeting or telephone call between. Although the trainee is supposed to arrange meetings with you, it may be necessary for you to contact them. At these meetings you need to make sure appropriate progress is being made

   attending training days

   evidence of competences being achieved, through completion of the relevant Curriculum on the e-portfolio (see e-portfolio section)

   workplace-based assessments being completed through the year

   progressing through Membership exam appropriate

   completion of all sections of the e-portfolio to an adequate standard, with evidence of reflective practice (see portfolio section) and a well organised personal library

   when required, feedback and discuss results of 360 degree appraisals (ePaed MSF)

   meet with the trainee to complete the Structured Annual Trainers report for the Annual Review of Competence Progression (ARCP)

 

If there are concerns expressed by either the trainee or the Clinical Supervisor, then you may also need to meet the trainee at other times

When you have the meetings with your trainee, please complete a Supervision Form on the e-portfolio. This can be found by going to the tab marked supervision and then creating a new supervision form. You will need to make sure that this is linked with the correct post, particularly if you are having to complete one after the trainees has moved on. This is done in the box above the "create new" button.

 

Advise on Feedback after START assessment - the college have produced some helpful advise for trainees and supervisors - attached.

 

If there are any problems with the trainee's progress these should be addressed as early as possible. Please see the Trainee in Difficulty section of the Deanery website and if there is any doubt what to do, please contact one of the Training Programme Directors, Head of School or Regional Adviser for an informal discussion.

 

Educator Development Afternoon - Presentation Slides

 

 

 

Educational Supervision