The ARCP is an assessment of the evidence that a trainee is progressing and achieving all their competences at the expected rate.
The evidence for this will all need to be available on the e-portfolio, and therefore everyone needs to become familiar with what is required for their ARCP. The ARCP panel, who evaluate the evidence, is made up of Educational Supervisors, Training Programme Directors, External, Deanery and Lay representatives. It is the panels job to look objectively at all the evidence presented. This linked document should help the trainee to organise themselves appropriately, it details what is required for a successful ARCP.
Information for Trainers
The role of the Educational & Clinical Supervisors in the ARCP process is crucial. The panel will not meet most trainees in person, as such the trainers reports completed by the supervisors is the only time anyone will have chance to talk the trainee through their training in great detail. These forms are now seperate (from summer 2013) & both the Educational and the Clinical supervisor need to complete the appropriate form. If either the Clinical or the Educational Supervisors have serious concerns about any of their trainees (which may affect their training progression), it is essential that these are discussed with the Programme Directors (Amit Gupta for ST1-3 or Alison Shefler for ST4-8) or Head of School well before the ARCP panel meet, as the trainee will then also need be invited to attend.
Your trainee will be given 6 weeks notice of the ARCP date and they are asked to make an appointment with you as soon as this is known, so that the meeting can be arranged and the form completed a couple of weeks before the actual panel. The meeting with your trainee will take about an hour and a half. You will need to have looked through the e-portfolio before this meeting. Trainees have been told exactly what evidence to provide on checklists. You can then sit with your trainee and do a full appraisal and then complete the Trainer's Form with them still present in the room so that they can also complete their section.
It is important that you are also familiar with what is required by the school.
Look at previous ARCPs and comments / suggestions
Do not see the trainee until the clinical supervisors form is complete and if necessary you have spoken to the clinical supervisor.
Establish what stage the trainee is in their programme, remember many of our trainees are LTFT and this needs consideration when completing the form
Mandatory assessments / courses - External - APLS / NLS / Safeguarding / Mandatory DOPS / RCPCH exams / START
Workplace based Assessments
PDP - does it have SMART objectives and evidence provided that they are working towards it
Responding to issues raised in MSF and / or START.
Audit / Governance
Reflection on incidents / cases
Adequate completion of curricula - specialty specific / general / procedures
Filling of skills log
If at a transition level (ST3 / 5 / 8) please ensure ready to move on
Finally i like to see a well organised e portfolio - reflects a well organised individual!
Some Top Tips
It may be helpful to familiarise yourself with the form so that you can flick back through all the other parts of the portfolio while you talk to the trainee or take notes, and then complete on-line at the end.
OR open several versions of the same e-portfolio in different tabs so that you can flick backwards and forwards between them.
At the bottom of the form are the instructions for saving it. It is a good idea to save repeatedly as a draft version as you go along because it will time out after about 30 minutes. Only when it is submitted as completed, can it no longer be edited.
If you are having any problems with the e-portfolio, please e-mail Mairi Hills at the Deanery who will try to sort out the problem for you (firstname.lastname@example.org).